Keep reading to know more about the quick analysis tool excel..

Dec5,2023 #blogs

Most of us might have used Excel to carry out different tasks, and during such instances we might have to handle a lot of complicated data. As we all know, Excel is actually very easy and it helps us to do a lot of complex tasks quite easily. But, if you are unable to use Excel properly, then it can be quite frustrating.

Hence, a lot of people might want to know more about the quick analysis tool excel. Here, we will be going through the vital aspects of this tool thoroughly. So, if you are finding it difficult to use this tool properly, then you must consider going through this discussion.

As we all know, the quick analysis tool helps us to visualize data in Excel. In addition to that, this tool will also help you to browse through a number of efficient options. Once you select a cell range, you will be able to see the quick analysis button. This button will be present in the lower-right section of the selection. So, without wasting further time, let’s take a look at the vital aspects of this tool.

Totals in quick analysis tool excel

  • Sometimes while using Excel, we might try to display a total row at the end of the respective table. This can be considered as a very hectic task, and instead of doing this you can use the Totals option that is present under the  quick analysis tool. This option will help you to calculate the totals correctly.
  • To begin with, you have to select the range of cells which contains the data that you want to add up. After selecting the concerned cells, you have to click on the quick analysis button.
  • After clicking on this tool, you need to go to totals, and then click on the Sum option. This will enable you to add up the numbers that are present in each column.
  • The quick analysis tool will help the users to select a range of cells, and thereafter add a column that showcases the running total.
  • The users should keep in mind that in most cases, the total columns are colored yellow-orange, and the total rows are colored blue.
  • As we can see, using the Totals option is indeed very easy, and you should use this option whenever you need to find the sum of a given data.

Tables

  • Tables can definitely be regarded as a very useful option which is present in the quick analysis tool excel. It enables us to arrange, filter, as well as summarize data.
  • Pivot table is a very important option in this tool, and it helps the users to extract the significance from a big, detailed data set.
  • In order to use the Tables tool, you have to select the required range of cells. Thereafter, you need to click on the Quick Analysis button.
  • Followed by that, you have to go to Tables, and then select Table option. After that, you have to download the Excel file, by going to the right side of the page. Once the Excel file has been downloaded, you need to open the second sheet.
  • If you want, you can also click on a particular cell inside the data set. Then, you should use the shortcut CTRL + q. This shortcut is very helpful, and it will help in selecting the entire data set. In addition to that, it will also open the quick analysis tool immediately.
  • If you are thinking about inserting a pivot table, then you will have to click on Tables and then select one of the options from the available pivot table examples.

Formatting using quick analysis tool excel

  • With the help of the quick analysis tool, the users will also be able to format different kinds of data as per the requirement.
  • As we all know, the different aspects of formatting such as, color scales, icon sets, as well as data bars helps the users to visualize the values that are present in a range of cells.
  • So, in order to check out the formatting option, all you have to do is select a range of cells, and thereafter click on the quick analysis button. Now, if you want to add data bars, then you have to click on the option, Data Bars.
  • Similarly, if you want to add a color scale, then you have to  click on the option Color Scale. To add an icon set, you have to click on the Icon Set option.
  • If you want to highlight cells that are greater than a given value, then you have to select the Greater Than option. Here, you need to enter that specific value, and then choose the formatting style. Once you are done, you have to click on OK to see the desired results.

Charts

  • The quick analysis tool excel can also be used for the purpose of creating a chart instantly. In addition to that, you will also be able to access a feature known as the Recommended Charts. This feature is extremely beneficial as it  analyzes the given data, and then suggests the charts that are best for that particular data.
  • In this case too, you have to select the concerned range of cells, and then select the Quick Analysis button. Thereafter, you can go to Charts, and then choose the particular chart that is applicable in the case of that data.

Sparklines option

  • A lot of users might not be that familiar with the Sparklines option. These are actually graphs which fit properly in a single cell. If you are intending to display trends, then Sparklines can be considered as a great option for that purpose.
  • So, you have to select the required range of cells, and then click on the Quick Analysis button. Followed by that, you have to go to Sparklines, and then click on Line to insert the required sparklines.

Conclusion

As we can see, the quick analysis tool excel is definitely very useful, and it enables us to work efficiently with a particular set of data. So, if you are facing any difficulties when it comes to handling this tool, then you must go through this discussion thoroughly. This will enable you to work smartly by using the quick analysis tool.

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